User Manual
PICT Refund Application System - A Complete Guide
For Students & Staff
PICT Refund Application System - A Complete Guide
For Students & Staff
A digital platform to apply and manage refunds of college fees, caution deposit, scholarship, or excess payment.
This manual explains the complete process for students and staff.
Unique ID for each application (e.g., R20250001). Used for tracking.
If student is minor (FY B.Tech only until Dec), parent's bank details are required.
Scanned copy of the signed form uploaded by staff after approval/rejection.
After clicking SUBMIT:
Download & Print
All three documents are attached with a professional HTML email containing next steps (print, sign, visit offices).
An alert is sent to registered email id with direct links to the application and the Staff Dashboard.
Only registered staff (emails listed in 'staff' sheet) can access the dashboard.
?page=staff URL.Total, Pending, Accepted, Rejected applications.
Columns: Ref No, Date, Student Name, Roll No/Class, Status, Actions.
Filter by student name or reference number.
Click the "Details" button next to any application. A modal opens showing:
Note: Existing data from columns L, M, N, T, U are pre-filled.
Use the search bar on the dashboard to filter by student name or reference number in real time.
When a student submits a form, an email is sent to registered email id containing:
A: Check spam/junk folder. Ensure you entered the correct email address and the direct dwonload links are generated on the same page.
A: No, the form is one-time submission. Contact the office for corrections. in such cases you need to submit fresh form
A: Minor applicability is only for FY B.Tech. Active students with current academic year. If you meet the criteria but still disabled, check your Student Status and Academic Year format (YYYY-YY).
A: Only office staff with their @pict.edu email.
If you encounter any issues, please contact the system administrator.
npawar@pict.edu